HL SCHOOL MANAGEMENT SYSTEM

School management is an important part of any educational system. School authorities all over the world are continuously engaged in numerous activities to efficiently manage school functions and provide better educational experience to students. However managing school affairs is not at all easy in this fast growing world. To better perform the functions of school management and assure parents of their child’s safety and progress, schools are using school management software nowadays. This software boasts a variety of features that improve the overall administration of schools.
The Web/Intranet Network based Continuous and Comprehensive Evaluation (CCE) software from HL SOLUTION helps schools to upgrade to the format prescribed by CBSE and MBSE. The software converts marks to respective grades, generates report cards as per CBSE guidelines, manages workflow and acts as a repository for student and teacher data. Recently we have added a new module Integrated Evaluation Scheme introduced by Mizoram Board of School Education (MBSE) for High School and Higher Secondary School.

Student Information System:

Attendance, homework, discipline, grades and achievements! Almost all information regarding the students can be accessed easily using our school management software. Teachers and Principal can use the student database to avail basic information of students like grades, address, information regarding parents and siblings etc. In addition to these information, details regarding the students’ medical history, accounts, billing etc. are also added. The Student Information module of the software covers the following features (Not all the features are mentioned here to save papers and space):

1. Admission & Re-Admission:

The Admissions feature takes the hassle out of enrolling new students as HL School Management - the most sought after school management system can be used as a school admission software or student admission software as well. From tracking new student inquiries to enrolling students for the next session, the Admissions feature provides an easy and convenient way to manage the large amount of information required for and produced by the admissions process. With easy to read pages that are completely customizable, student admissions have never been so easy.
The Admissions feature is actually where the powerful school management system process begins. Once student information is entered during admissions, it is saved in the student information system (SIS) database and is available to qualified school staff for as long as the student is enrolled. Teachers, administrators, and departments no longer need to copy or reenter information and needing multiple files for a single student is eliminated.
The streamlined admissions process effects all staff in the school making their jobs easier and more efficient by reducing paperwork, errors, and redundant administrative tasks. Admission Receipt can be printed using any kinds of printers: inkjet, laser, thermal, dot-matrix, etc. Once a student is admitted, a useful information SMS is sent to the registered parents’ mobile number. (The bulk SMS feature is explained in separate paragraph below)

2. ID Card generation:

Student ID card creation could never be easier. As soon as you admit a student, you can print his/her Student ID Card. If you prefer to print it in the Printing Press, you can export the ID card to Image Format. You do not need to spend extra money to make Student ID card for your school. The design and features of the ID card is produced according to the satisfactory of the institution.

3. Monthly Fee Management:

School Fee Management is always a time-consuming project, but one that certainly cannot be ignored. You have to keep track of numerous types of school fees and then apply them to the correct students, manage incoming payments and receipts, and making bills and sending notices when bills are due. HL School Management can help you streamline the whole process of school fees collection so that it doesn’t get out of control, or consume more time than necessary. HL School management provides a way simple way to charge school fees, manage payments, print and save receipts, and even a way to deliver payment notices via SMS. All billing and payment information is stored in the student’s file, so all information is kept together in one place. Itemized charges, both past and upcoming, are easy to view and reference. Standard school charges can be set up once and then applied as necessary keeping billing consistent and reducing billing errors.

4. Updates & Delete:

You can easily update existing records of Student. If you mistakenly admit a student, you can delete the student and retain the unique ID generated by the software for a new student. Updating student data is very easy in HL School management. Our software is a software with access control system. As such updating and deleting students` record can be done by only authenticated users.

5. Searching...:

One of the most important features school management software is its ability to search and filter data. The main advantage of using a software also depends greatly on its features in searching and sorting and filtering data in various ways. Our software combines the most useful algorithms for searching student data and filtering sorting them the way you like. Recent release of the core base language of our software has tremendously improved its performance on searching, filtering and sorting data seamlessly.

For easy access:

we have added datagrid list of students. Class-wise list of students, Hostel List of Students, Sex-wise List of Students, Session-wise List of students, Age group list of students are the main datagrid list. All this list has sorting, filtering and searching features. They also have quick access context menu for viewing each student information.

6. Export Data:

With the increasing importance of information and less usage of paper for its environmental impact, electronic and digital storage of useful data and information has become a common practice. All offices, companies, schools and colleges start using PDF, word or Excel file system to store their important data mostly due to its compatibility with cross platform devices and portability to quickly share to others. As such, HL school Management system also integrated export functionalities for such file format. You can easily export any data in our software to PDF, Excel and Word. All the exported data in HL School management software are in printable format. You do not need to resize, drop, modify or delete any parts of the data to make it printable. It is a print-ready.

7. Result Management:

School management software can help teachers and school authorities to streamline the process of generating report cards using an interactive database. With the already available information about a student’s class performance, attendance and exam results, the database completes the report card automatically.
You enter the marks and grade scored by the students. And you could print them right away. All the result calculation in Pre-Primary, Primary and Middle Sections are based on the latest system introduced by CCE, and the mark calculations in High School and Higher Secondary School are based on the IES (Integrated Evaluation Scheme) introduced by MBSE.
In addition, if the school has its own method of calculation, the software can be modified to meet the requirements of that school. List of Result (class wise), can be printed as soon as you finished the mark entry. You can also save the marksheet in image (png) format. You can quickly print the student mark sheets right from their profile window. The feature can be very useful when encountering with parents.

8. Biometric Attendance:

Biometric Attendance management system has become commonly in use in most offices and schools. Biometric Device usually comes with software for managing the data in the device. However, most of the software that comes with biometric are complex and require a highly skilled computer operator in order to effectively use it. Also you have to manually take out the data in the device to USB stick and import them into the software. After years of research, HL School management has developed its own Biometric Device driver software and integrated it into the School Management Software without the need to run a separate biometric software. In addition, you no longer need to manually take out the data from the device using USB stick. Our software automatically import the data directly from the device and could quickly present you the latest attendance data from the device. Unlike other software, the attendance reports in our software are highly customizable to meet your requirements. Biometric system is intended particularly for teachers. However, if a school requires it for its students, customization can be done.

9. Bulk SMS Messaging:

Bulk SMS helps to interact with parents for parent teacher meeting, school activities, student performance, school results and school announcements. SMS alert system is also integrated into Monthly Fee Management, Attendance management. You can send SMS announcement to all classes in one go. You can also manage your own personal messaging group and contacts as well. In today`s world, we have WhatsApp, Messenger and Facebook, hangout., etc. for communication but these applications cannot replace SMS in one way or the other because they depend very much on the availability of internet and its bandwidth. So even most of the banks are using SMS for communicating with its customers.

10. Certificates:

The software can generate Transfer Certificate, Testimonial Certificate, Character Certificate and Provisional Certificate. The Certificates can be printed directly from the software to your printer. You can also export it to Image format. More Certificate like sport achievement certificates and health certificate can also integrated into the system on request.

11. Multi User Environment:

The software can be used by more than one person at a time from different client computers. There are 3 levels of users: Super Admin, Admin and Staff. The Online version also has three levels of users: Admin, Staff and Student. 12. Reports: The software comes with various reports. Some reports are presented visually with different types of charts. Most of the reports can be printed directly from the application. You can also export the reports in common file format like PDF, Excel and Word.

HL Solution Point of Sales

1. Tax Invoice, Revised Invoice, Challan, Free Invoice, Warranty Invoice leh Quotation awlsam taka siam theih a ni.
2. GSTR1 full report a awm nghal.
3. Invoicete hi Thermal, Dotmatrix leh Printer pangaia print vek theih a ni.
4. A rualin Invoice duh zat zat a print theih.
5. Journal Ledger hman nuam leh hriat thiam awl em em Customer tan leh Vendor tan a awm nghal.
6. Vendor Invoice entry-na a awm tel bawk.
7. Invoice hrang hrang tan a rualin Payment a tih theih.
8. Stock management leh Vendor Invoice Management a awm nghal.
9. Stock point hrang hranga stock transfer tih theih a ni.
10. Software pakhat hmang siin hmun hran hran atangin khawih theih a ni.
11. Report chi hrang 20 vel a awm.
12. Profit and Loss Statement Report before and after GST a awm bawk.
13. Report reng reng Excel (.xlsx) leh PDF version a awm vek.
14. Mi pakhat aia tamin vawi khatah a hman theih a. Dawr huam chhung bikah chuan computer duh zat zatah a hman theih a, chawi belh a awm ve lo. License pakhatin a huam vek.
15. Hmun hran or Veng hrana branch nei tan awlsam taka inthlunzawmna a awm tel thei bawk.
16. User Level hi pahnih thleng a awm a, pathumah pawh upgrade theih a ni. Chawi belh a awm chuang lo.
17. SMS ba thinna leh lawmthusawina leh Biometric Attendance a support tel bawk.
18. Staff Management leh Payroll module dah belh theih a la ni cheu.
19. Facebook khawih thiam tan zir em em ngai lovin hman thiam theih nghal a ni.
20. Invoice-ah item duh zat zat a leng thei a. Invoice siam chak lamah pawh Tally te, Busy te leh Profit Book te aiin kan tha zawk a. Heng software kan sawi te a Invoice pakhat i siam zawh chuan kan software-ah chuan pathum vel i siam hman tur anga ngaih a ni.
21. Tally leh Busy chuan Security lamah min pha lo hle a, a chhan ber pawh Desktop software an nih vang a ni. Chuvangin Kan software i hman chuan accident thilah pawh i data a bo ngai dawn lo.
22. Software dang aia kan that lehna chu Support kan ti tha em em hi a ni.
23. Kan customer te data Software-ah kan thun luh sak vek thei.
24. GST back calculation leh Tax Calculation zawng zawng software-in a ti vek.
25. Expense Management a awm tel bawk.
26. Invoice Design hi GST rule zawm veka siam a ni. A duh tan kan modify sak thei bawk.
27. License Renew a ngai ve lo va, License i lei tawh chuan unlimited a ni tawp. License pakhat i lei khan Khawl pakhatah i install a, chu chu I duh zat zat khawl atangin access vek theih a ni a, chawi belh a awm ve lo.
28. Engineer Support Fee hi Tally leh Busy te ah chuan a tlangpuiin 6000-7500 chho vel a ni a, keiniah chuan Rs 500 chauh a ni. Install atanga Thlaruk chhung Free Support kan pe thei a.
29. Experience Charter Account kaihhruaina hnuaiah GSTR1 report hi duan vek a ni.
30. Mizoram bikah Customer 10 chuang kan nei tawh.
31. Data i ngah pawhin software processing a ngai reng a. A muan phah ve ngai lo. A ruallin i duh zat zat Journal Entry i en thei. Credit/Debit Note siam a awl em em bawk.
32. Database tan hian tunlaia Database chak ber leh Google, Facebook, Wikipedia ten an hman MariaDB leh Mysql ngat kan hmang a. A size a lian chak lo hle a. Invoice Tluklehdingawm 20 vel pawh i siam thei tihna a ni.
33. Company dang ang lo takin Software-ah buai a awm chuan A free-in kan fix sak zel.
34. SMS, Email, Facebook, Whatsapp hmangin englai pawhin biak pawh theih reng kan ni.
35. Kan software lei tawh te reng reng inchhir an la awm lo.
36. Mizoram chhunga awm ve bawk kan nih avangin eng Company mahin support-ah chuan min khum thei ngai lovang.

HL COLLEGE MANAGEMENT SYSTEM

Usages of the software

The software will have three levels of user: Office-staff, Lecturer, and Principal. All the features can be accessed from Smartphone via Android Browser, Chrome Browser, Firefox Browser and a separate Android Application.

User-base features of the software:

Office—>Usage:

1. Add Staff Detail

2. Admit/Add/Delete Student

3. Re-admit Student

4. Print Admission Receipt

5. Collect Semester Fee

6. Enter Semester Marks

7. Generate Roll sheet

8. Print and Export Semester marks

9. View his/her own profile and attendance

10. Generate Semester Fee report

11. Write, Edit, Delete, Print Office Documents (Letter, Notice)

12. Search and View Student Profile

13. Search and View Alumni Profile and Mark-sheets.

14. Send SMS Announcement.

15. Create, Edit and Deleteand print Class Routine

16. Access to Notice and Task Manager

17. View and print student ID Card

18. Send SMS to the principal

19. Send SMS to the class.

20. Send SMS to a student.

21. Check Student’s Attendance Status

22. View and print his/her own salary slip

23. Send SMS to Lecturers.

Note: More Modules can be added on demand.

Lecturers—>Usage:

1. View and edit his/her Profile and login

2. Search and view student Profiles.

3. View semester exam reports.

4. Send SMS to the Class

5. View his/her attendance

6. Search and view alumni student.

7. View class routine

8. Add student records.

9. Send SMS to the principal

10. Enter, Edit and Delete Semester Marks

11. View Fee pending details of students.

12. Access to Notice Manager and Task Manager

13. Generate Semester Results

14. Print and export Semester Results

15. View, Edit and Delete Student Attendance

16. View own salary slip (If Salary management is integrated)

17. Online Access using secure tunneling (if integrated)

Principal—>Usage:

1. Everything the staff and lecturer have the right to access

2. Add, Edit and Delete Staff

3. Add, Edit and Delete Lecturers

4. Send SMS Announcement

5. View, Edit and Delete any attendance

6. Add, View, Edit and Delete Student’s record

7. Send Private SMS

8. View, Edit and delete semester fee

9. Generate and view fee report

10. Generate and view Admission Report.

11. Print Admission and fee receipt.

12. View and export access logs/history

13. Backup/Restore database

14. Generate and View all reports (Charts, PDF, Excel)

Admission—>features:

1. Admit Student from a form (designed to meet the requirements)

2. Print Admission receipt in any kind of printer.

3. Any detail of the student can be included in the form

4. A sms confirmation of admission approval will be sent.

5. We can do student detail entry at a small charge.

6. Once Admission is done, Readmission procedure is quite easy.

7. Admission can be done by Office Staff and Principal only.

8. In each semester, a student needs to be readmitting as fee collection will also likely be involved.

SMS—>features:

1. Ten thousand (10000) SMS will be given free of charge.

2. DND subscribers will also receive the SMS sent from the software.

3. SMS can be sent from 09:00AM to 09:00PM any days of the week.

4. SMS will be used for sending sms info to students, staff and lecturers.

5. SMS will have an unlimited validity.

6. SMS credit can be purchased from us at the rate of ` 3500 per 10000 sms.

7. SMS feature will work only on any device which has active internet connection.

8. Automatic SMS can be integrated on demand

9. SMS will have a unique sender ID of six character length.

10. SMS balance will displayed on principal Dashboard.

PDF/Excel/Print—>features:

1. Class-wise student reports

2. Exam reports

3. Fee and admission reports

4. Documents

5. Reports can be password protected

6. Reports are print-ready (any A series paper)

7. Attendance Reports

8. Charts Reports

Charts—>features:

1. Student Enrollment Reports

2. Admission Reports

3. Fee Reports

4. Exam Reports

5. System Reports

6. Charts report will have export to PDF, Excel, CSV, JPEG, PNG and SVG and will have the option of quick print as well.

7. Attendance Report

8. Salary Report (If salary Management is integrated)

Fee—>features:

1. Once a student is admitted, fee will be generated.

2. Fee setting for each semester

3. Fee Reports can be generated Date-wise, Monthly and annually.

4. Fee receipt can be printed any time.

5. Automatic SMS will be sent to the student mobile once fee is paid.

6. Fee pending report can be generated.

7. SMS alert to any fee pending

Attendance—>features:

1. Punch In and Punch out Attendance for Staff and Lecturers

2. Punch In only attendance for students. Maximum 4 punches for a day.

3. If a staff/lecturer does not punch the out attendance, he/she will be marked absent.

4. Time settings for Lecturer and student attendance.

5. Lecturer & Staff Attendance can be updated and deleted by the principal only.

6. Student Attendance can be updated and deleted by lecturers and principal.

7. Attendance report can be generated and viewed by Lecturers and Principal only.

8. Students and Staff/Lecturers will have separate attendances devices.

9. Staff and lecturer can be punched two times only in a day. The other punches will be ignored by the software.

10. The software collects the attendance data from the devices. If the device is not working, attendance can still be marked from Smartphones.

Calendar—>features:

1. Both Lecturers and staff can access Three Calendars, Task Calendar and Attendance Calendar, Routine Calendar in read only mode.

2. Principal will access Four Calendars, Task Calendar, Attendance Calendar (full permission) and Lecturer/Staff Calendar (Full permission) and Routine Calendar.

3. Attendance calendar is used for marking, deleting and editing attendance.

4. Task Calendar is used by staff, lecturers for adding their task and viewing the tasks assigned by the principal.

5. Notice Calendar is used for Scheduling.

6. Class Routine Calendar is used by staff and principal for adding Class-routine.

Exam—>features:

1. Select Class, Semester, Subject, Date of Entry, Full Mark and you are good to enter marks for your selection.

2. Once marks for all subjects are entered, you can view, print and export Result.

3. The mark-sheet/roll-sheet will be generated according to the feature and design requirements of the institute.

4. All the calculation logics and algorithm will be done by the software.

5. No room for errors by the software as long as the data entered is correct.

6. Ranking, Percentage, Grade and GPA will be calculated by the software in 2/3 seconds depending on the processing power of the Computer.

7. While this application will completely replace Excel, it still can export your result in excel sheets.

8. Unit Test reports can also be integrated on demand

Search—>features:

1. Every feature will have a built-in search functionality and pagination.

2. Student can be searched quickly by his registration number and can be search from the search menu by his name, registration number, phone number, address, father name and many more.

3. The search functionality will give result within seconds.

4. Every information will be at your fingertips within seconds.

Form—>features:

1. Every form will be smart form

2. The smart form will force you to use the right format and will help you decrease typing mistake and errors.

3. There will be Front-end and back-end validation of forms to minimize errors.

4. Forms are designed and implemented to meet the institute requirements.

5. Forms are all industry standard and free from vulnerability.

User interface—>features:

1. For anyone who can play games and use Facebook, no training is required to work in the application. Only a small introduction will be necessary.

2. The user-interface works in Desktop, Laptop, Tablet and smartphone.

3. We also give free training.

4. Every form can be maximized.

Database—>features:

1. We are using Maria DB and MySQL for storing your databases

2. Databases are optimized and can hold billions of data.

3. Database restore and backup functionality included.

4. Backup databases are stored in zip format.

How to Implement:

1. Once we sign an agreement, we will research your existing IT infrastructures i.e., Network, Computer, Forms and Format,etc.

2. We develop the software from our existing framework and finished it by the deadline we agree. (Minimum 2 weeks).

3. We will do the LAN wiring (if not done - 1 day)

4. We install the software and attendance devices in your best existing computer (1 day). This computer will be the main server.

5. We will be giving training and introduction to the software and attendance devices (1 day).

6. The institute will pay according to the agreement.

7. For the first 1 year, we will be giving free support which includes: bug fixes, patching, and optimization of existing features and optimization of the machine where the software is installed.In case the machine where the software is installed becomes corrupted, we can do rebooting of the machine and recovering of your data at small charge.

8. If the institute opts for annual maintenance support after the first 1 year, AMC will be charged.

9. Data entry will be done by the institute. If the institute wants us to do the data entry, we will charge ` 3 per 2 datum. Data entry means entry of students’ detail. We can enter lecturer and staff data free of charge if not more than 50 datum.

10. Pricing details of the software are below:

COLLEGE MANAGEMENT SOFTWARE PRICING TABLE

Sl/N	Plans	Payment	*Installment(1 yr.)*	Status	AMC
1.	Complete (5 yrs.hosting)	` 210000.00	5 installments	*Online Hosting*	10%*
2.	Complete	` 135000.00	3 installments	Intranet	10%
3.	Complete**	` 135000.00	4 installments	Intranet-Online	12%*
4.	Basic (5 yrs.hosting)	` 150000.00	3 installments	*Online Hosting*	10%*
5.	Basic	` 120000.00	3 installments	Intranet	10%
6.	Basic**	` 130000.00	4 installments	Intranet-Online	12%*
7.	Complete Attendance (5 yrs. hosting)	` 80000.00	NA	*Online Hosting*	15%*
8.	Complete Attendance	` 50000.00	NA	Intranet	10%
9.	Basic Attendance**	` 30000.00	NA	Intranet-Online	15%*
10.	Basic Attendance	` 20000.00	NA	Intranet	10%
Institute needs to pay * Online using the most secure https tunneling, the institute will host the software. - Basic features does not include student attendance and Notice Manager. - Sub No 2 & 5 does not include student access right. - Institute has to buy Biometric Devices for each plan. One device costs `*15000.00/–* - Complete feature include Separate easy-to-use Expense Manager for staff and principal. - Online Salary Management & Online Digital Library Management can be integrated by adding `20000/– - We will buy all the requirements for intranet networking from our end. - We will register everyone in the attendance devices. - Basic Attendance does not include student attendance. - AMC = Annual Maintenance Cost with marked is compulsory.* -*Free 1* year support for all plans exceptall attendance plans. - *Free* Training for all plans. -*Free* ten thousand sms for all plans except basic attendance plans.

HL SOLUTION

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